Last updated November 29, 2022
Name and Address of responsible Data Controller
What is considered Personal Data?
When and what types of Personal Data does our Company collect and process?
Social Media Features
Purposes and legal basis of Processing of Personal Data
Does our Company transfer or disclose your Personal Data to third parties?
Appointment of Data Processors and Sub-Processors
Security measures for the Protection of your Personal Data
1. Name and Address of responsible Data Controller
Swan Buildings (1st floor),
20 Swan Street - Manchester, M4 5JW
Contact Email email@example.com
2. What is considered Personal Data?
Personal Data is any information that relates to you, or may be attributed to you. Such data is, for example, your name, surname, father’s name, address, postal code, city, country, county/region, telephone number, mobile phone number, as well as your email address, etc. Additionally, personal data also includes some technical data relating to you, such as your IP address or the devices from which you make use of our website, etc.
3. When and what types of Personal Data does our Company collect and process?
Our Company collects those types of personal data whenever this is necessary for the operation of our website and the provision of our services to you.
Our Company does not collect personal data of specific categories or personal data concerning individuals of age under 16 years old.
In particular, we collect and process personal data from our website visitors in the following cases:
Upon your entrance and browsing our website
When you visit our website for information purposes, our servers may record technical data relating to your electronic device and the network from which you enter, including your IP address. The IP address is a series of numbers which recognize your computer and are generated when using the internet. Your IP address may be used on behalf of our Company in order to manage our system, investigate security issues and develop anonymous statistics regarding the use of our website. We also collect access data (so-called server log files) including your browser type, your operation system, any file downloaded etc.
Upon joining our community through Slack
For your access to our community and in order for you to attend events, resources, job openings, latest developer trends and year-long networking and in general join peers in developer relations, experience, advocacy and marketing, it is required for you to provide us with some basic personal data that allow your identification and communication with our Slack Community.
Personal Data we collect about you is the necessary information that is needed in order to provide you access to our Slack Community and Services offered through the community, including your name, surname and email address. It may be also required for you answer to some basic question regarding your professional status. Then, after the completion of a relevant form, a confirmatory email shall be sent to you on behalf of our Company. All your personal data shall be indirectly collected at this stage by our Company through third-party platforms, namely Typeform and Slack.
Upon the submission of the online contact form/lead generating forms
For the submission of the online contact form in order for you to potentially join DevRelX to community and step up your DevRel game, we indirectly collect personal data such as your full name, company name, role in company, contact details, telephone number, e-mail address, country, type of role etc. through a third-party platform, namely Typeform.
Upon the submission of your online order of our e-book “Developer Marketing + Relations THE ESSENTIAL GUIDE”
For the submission of your online order of our e-book, you are not required to submit in advance-within our website- any other personal data such as your contact details, telephone number, e-mail address or even personal invoicing data such as your VAT number and the competent tax office.
Upon the payment for your purchase of our e-book “Developer Marketing + Relations THE ESSENTIAL GUIDE”
Our Company does not collect or store in any way the data of your payment details. For the completion of your purchase of our e-book and after clicking the “get your e-book” button, it is required for you to provide your personal data such as name, email, billing address, VAT and payment method after being directed to Sendowl’s payment platform. For the additional security of your electronic transactions, these transactions shall be executed through our cooperation with the aforementioned third-party operator/platform, namely Sendowl.
You are able to adjust the operation of the cookies according to your preferences through the browser settings from which you enter our website, for example by choosing which Cookies will be placed on your device, or even by deactivating Cookies. However, the deactivation of specific Cookies categories may also affect and restrict and / or fully prevent some specific functions of our website.
More details on the categories and Cookies that we use shall be found in our Cookies Policy.
Our website also uses web analytics services as developed by Google Analytics. This service uses technologies and tools such as Cookies in order to help us record and comprehend the way you gain access and use our website, so as to improve your experience and configure the website that serves better your needs. Data collected by Google Analytics shall include visits, location, user’s operation system, device type, browser type, pages visited, time spent on each page etc.
Wix is a cloud-based website builder that includes web hosting and design services. Data collected by Wix shall include visits, location, user’s operation system, device type, browser type, pages visited, time spent on each page etc.
Google Tag Manager
Our website also uses web analytics services as developed by Google Tag Manager. This service is a tag management system (TMS) that allows us to quickly and easily update measurement codes and related code fragments collectively known as tags on our website. It allows us to deploy analytics and measurement tag configurations from a web-based user interface. Data collected by Google Tag Manager shall include clicks, visits, location, user’s operation system, device type, browser type, pages visited, time spent on each page etc.
4. Social Media Features
5. Purposes and legal basis of Processing of Personal Data
Our Company endeavors to use your Personal Data only in ways that either is necessary for the purposes for which we have collected them or explicitly authorized by you. We are taking reasonable steps designed to ensure that we collect Personal Data that is essential for the website intended use, or otherwise reliable in relation to the purposes for which we have obtained the information, for as long as our Company retains possession of such information.
Our Company shall treat your Personal Data as strictly confidential and shall only process them in accordance with the requirements of the Data Protection Laws and Regulations. We will only process your Personal Data, where:
- the processing is necessary to provide our Services to you;
- you have given your consent to such processing (which you may withdraw at any time);
- the processing is necessary for compliance with our legal obligations (e.g., for compliance with tax obligations, or to enforce our legal rights); and/or
- the processing is necessary for our legitimate interests.
Specifically, we may process your data for the following purposes:
To provide services offered through our website.
To monitor the usage of our website and detect, prevent and address technical issues.
To gather analysis or valuable information in order to improve our website.
To enable you to join the DevReIX community, only if you have explicitly given your consent to this end.
To enable you to attend events, resources, job openings, latest developer trends and year-long networking and in general join peers in developer relations, experience, advocacy and marketing.
To undertake market analysis and research (e.g., understanding audience preferences, adjusting content strategy etc.), only if you have explicitly requested and / or have given your consent.
To send you targeted marketing emails and newsletters regarding our services, which we believe may be of interest to you, only if you have explicitly requested and / or have given your consent to receive such emails and newsletters from us.
6. Does our Company transfer or disclose your Personal Data to third parties?
Our Company does not and will not sell, rent out or trade your Personal Data. Access to your Personal Data shall only be provided to our duly authorized employees or business partners who act on our behalf for the above purposes of processing, by offering us IT or other services for the registration and storage of your data and/or for the operation of our website. We will only disclose (transfer, share, send, or otherwise make available or accessible) your Personal Data to third parties in the ways set out in this Policy.
We may disclose your Personal Data if required to do so by law, if disclosure is required to be made to law enforcement authorities, if we believe disclosure is necessary or appropriate to prevent vital individual’s interests (e.g., from physical harm) or in connection with an investigation of suspected or actual illegal activity.
Your Personal Data may be transferred to countries outside the European Economic Area (EEA), to third countries and international organizations only in ways that either is necessary for the purposes for which we have collected them or explicitly authorized by you. In this case, we take all the appropriate measures in order to ensure that any such international transfers are made subject to appropriate or suitable safeguards as required by GDPR and any other applicable law.
Specifically, we may transfer your Personal Data mainly at the following cases:
- To Google, mainly for email and calendar services and the provision of the Google Analytics and Google Tag Manager;
- To external business advisers (such as lawyers and auditors);
- To service providers that host our customer database, perform its technical support and management;
- To government agencies and public authorities, regulatory bodies and enforcement agencies, to comply with a valid and authorized request, including a court order or other valid legal process, to protect against fraud and for related security purposes;
- As required or authorized by applicable law, and to comply with our legal obligations.
7. Appointment of Data Processors and Sub-Processors
We engage the following sub-processors:
For collecting contact details: MailChimp [The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308 USA]
For collecting contact and payment details: Sendowl [Concept Den Limited, 9th Floor, 107 Cheapside, London, EC2V6DN, United Kingdom]
For collecting contact details: Wix [40 Namal Tel Aviv St., Tel Aviv, Israel]
For collecting contact details: Zoho CRM and Zoho Campaigns [Estancia IT Park, Plot no. 140, 151, GST Road, Vallancheri, Chengalpattu District, Tamil Nadu -603202, India]
For collecting contact details: Typeform [Pallars 108 (Aticco - Typeform), 08018 – Barcelona, Spain]
You acknowledge and agree that our Company may employ third party companies and individuals, agents, contractors or partners to facilitate the provision of its services related to our Company’s website and provide part of these services on our behalf or to assist us in analyzing the use of our website, or to provide to us technical or legal support. These third parties, when appointed, are considered as Data Processors.
In any such case, our Company shall ensure that any third party subscribes to the principles set hereby and is subject to applicable legal framework (including GDPR), providing the same level of privacy protection as required by the present Policy and agree in writing to provide an adequate level of privacy protection. Any such sub-processors will be selected with due care and we will provide that they will be bound by adequate contractual arrangements pursuant to Article 28 of GDPR.
Our Company shall be liable for the acts and omissions of its Processors and Sub-Processors regarding the protection of your Personal Data to the same extent our Company would be liable if performing the services directly.
8. Security measures for the Protection of your Personal Data
We are committed to safeguarding and protecting your Personal Data and will implement and regularly review appropriate technical and organizational measures to ensure such level of security appropriate to protect any Personal Data provided to us. We consistently apply such measures in order to prevent accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access to your Personal Data.
Our Company operates in compliance with strict policies and procedures and employs reasonable electronic, managerial and technical procedures to safeguard and secure your Personal Data.
9. Data Retention
We will not retain any Personal Data longer than necessary to fulfil the purposes for which it was collected, unless the law requires us to hold your Personal Data for a longer period, or delete it sooner, or unless you exercise your right to have the information erased (where it applies) and we do not need to hold it in connection with any of the reasons permitted or required under the law.
10. Your rights
Our Company ensures that you can exercise all of your rights under GDPR in relation to your Personal Data that our Company holds and processes.
Specifically, upon your request we will:
- allow access to copies of your Personal Data within a reasonable timeframe;
- correct your Personal Data where inaccurate;
- withdraw a previously provided consent to processing of your Personal Data etc.;
- restrict or oppose to your data processing;
- get free access to your Personal Data (depending on the volume of data, we may ask you to cover some of our costs).
We will use our best endeavors to evaluate and respond to your requests within a reasonable time, while we will inform you of their progress.
Our Company reserves the right to reject requests that are unjustifiably repetitive, or their implementation is contrary to our legal obligations, or require disproportionate technical efforts or have disproportionate technical implications for the operation of our website. In any event, you have the right to submit a complaint before the competent supervisory authority.
If you wish to exercise any of your rights with respect to your Personal Data, you may inform us in writing at firstname.lastname@example.org
12. Contact us
What are cookies?
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.
Cookies set by the website owner (in this case, DevRelX Summit) are called "first-party cookies." Cookies set by parties other than the website owner are called "third-party cookies." Third-party cookies enable third-party features or functionality to be provided on or through the website (e.g., advertising, interactive content, and analytics). The parties that set these third-party cookies can recognize your computer both when it visits the website in question and also when it visits certain other websites.
We use first- and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our Website to operate, and we refer to these as "essential" or "strictly necessary" cookies. Other cookies also enable us to track and target the interests of our users to enhance the experience on our Online Properties. Third parties serve cookies through our Website for advertising, analytics, and other purposes. This is described in more detail below.
How can I control cookies?
You have the right to decide whether to accept or reject cookies. You can exercise your cookie rights by setting your preferences in the Cookie Consent Manager. The Cookie Consent Manager allows you to select which categories of cookies you accept or reject. Essential cookies cannot be rejected as they are strictly necessary to provide you with services.
The specific types of first- and third-party cookies served through our Website and the purposes they perform are described in the table below (please note that the specific cookies served may vary depending on the specific Online Properties you visit):
How can I control cookies on my browser?
In addition, most advertising networks offer you a way to opt out of targeted advertising. If you would like to find out more information, please visit:
What about other tracking technologies, like web beacons?
Cookies are not the only way to recognize or track visitors to a website. We may use other, similar technologies from time to time, like web beacons (sometimes called "tracking pixels" or "clear gifs"). These are tiny graphics files that contain a unique identifier that enables us to recognize when someone has visited our Website or opened an email including them. This allows us, for example, to monitor the traffic patterns of users from one page within a website to another, to deliver or communicate with cookies, to understand whether you have come to the website from an online advertisement displayed on a third-party website, to improve site performance, and to measure the success of email marketing campaigns. In many instances, these technologies are reliant on cookies to function properly, and so declining cookies will impair their functioning.
Do you use Flash cookies or Local Shared Objects?
Websites may also use so-called "Flash Cookies" (also known as Local Shared Objects or "LSOs") to, among other things, collect and store information about your use of our services, fraud prevention, and for other site operations.
If you do not want Flash Cookies stored on your computer, you can adjust the settings of your Flash player to block Flash Cookies storage using the tools contained in
the Website Storage Settings Panel. You can also control Flash Cookies by going to the Global Storage Settings Panel and following the instructions (which may include instructions that explain, for example, how to delete existing Flash Cookies (referred to "information" on the Macromedia site), how to prevent Flash LSOs from being placed on your computer without your being asked, and (for Flash Player 8 and later) how to block Flash Cookies that are not being delivered by the operator of the page you are on at the time).
Please note that setting the Flash Player to restrict or limit acceptance of Flash Cookies may reduce or impede the functionality of some Flash applications, including, potentially, Flash applications used in connection with our services or online content.
Do you serve targeted advertising?
Third parties may serve cookies on your computer or mobile device to serve advertising through our Website. These companies may use information about your visits to this and other websites in order to provide relevant advertisements about goods and services that you may be interested in. They may also employ technology that is used to measure the effectiveness of advertisements. They can accomplish this by using cookies or web beacons to collect information about your visits to this and other sites in order to provide relevant advertisements about goods and services of potential interest to you. The information collected through this process does not enable us or them to identify your name, contact details, or other details that directly identify you unless you choose to provide these.
Where can I get further information?
Swan Buildings (1st floor)
20 Swan Street
Manchester, M4 5JW